To determine if the organization has a compliant process and retains documented information on product or service conformity and authorization for release, follow these steps:

Documented Evidence of Conformity:

Verify if there are documented records that demonstrate the product or service meets the required acceptance criteria. These records should show the results of the verification activities and confirm conformity.

Traceability of Authorization:

Check if there is a clear record of the person(s) who authorized the release of the product or service. This should include their identity and any supporting details, such as a signature, name, or position, linking them to the approval process.

Retention of Documentation:

Review the organization's retention practices to confirm that the documented information on product/service release, including conformity and authorization details, is properly stored and accessible for future reference.

Consistency with Planned Arrangements:

Ensure that the documented information aligns with the planned arrangements for verification and release, demonstrating that the organization follows a structured and repeatable process for each release.